MEMORANDUM OF ASSOCIATION
OF
EX-Services and Ex-central
Police Personnel Association
1.NAME
The Organization formed under these Aims and Objects and
Rules shall be known as the EX-Services and Ex-central Police Personnel Association
and it is hereinafter referred to as the Association and Association. The
registered office of the association shall presently be at ................................. of Karnataka.
2.AIMS AND OBJECTS
The EX-Services and Ex-central Police Personnel Association
Association has been formed for services of the EX-Servicesmen and Ex-central
Police Personnel, their dependants
and families of serving Soldiers.
3. Main Aims and
Objects of the Association Are:
a) To solve the problems of the EX-Servicesmen and Ex-central
Police Personnel, Their widow and their families and wives and families of
serving soldiers.
b) To ensure that the benefits and sanctioned from time to
time the Central and State Governments are actually passed on to the EX-Servicesmen
and Ex-central Police Personnel, their widows and families.
c) To ensure that additional benefits and facilities that are
necessary for the improvement of the EX-Servicesmen and Ex-central Police
Personnel, their window and families are got sanctioned from the Central and
state Governments and passed onto them.
4. The Association
will strive to achieve the following in addition
a) To inculcate among EX-Servicesmen and Ex-central Police
Personnel the feeling that their
religion is “HUMANISM” and their caste is “SAINIK”
b) To assist EX-Servicesmen and Ex-central Police Personnel and their dependents in matters
relating to pensions, allowances, grants, war gratuities, resettlement and
rehabilitation in close co-operation with the Government of India, Governments
of Organizations and other official and non-official Agencies and Organizations
and render financial and assistance o them when out of work distressed circumstances)
To inculcate among EX-Servicesmen and
Ex-central Police Personnel the
spirit of self –help and towards that end to establish, maintain and run
hostels, school, colleges, laboratories, maintain and run hostels, any other
institutions for the diffusion of science and literature and useful knowledge
which would help EX-Servicesmen and Ex-central Police Personnel and their
dependents towards resettlement or employment.
d) To hold periodic conferences, seminars, lectures and
exhibitions etc. on matters of common to EX-Servicesmen and Ex-central Police
Personnel and women.
e) To establish and run any Newspapers, Magazines,
Periodicals, Journals, Books and other work for the benefit of EX-Servicesmen
and Ex-central Police Personnel and
women and their dependents.
f) To establish maintain and run sanatoria, homes for the
aged and destitute EX-Servicesmen and Ex-central Police Personnel and women and
their dependents.
g) To establish, organize, main and run Co-operative
Societies, Clubs, Laboratories, Reading Rooms, Recreational Grounds and other
such facilities for the benefit of EX-Servicesmen and Ex-central Police
Personnel and women and their dependents.
h) To perpetuate the memory of those who laid down their
lives in the service of their country and to safe-guard the interest of the
windows and children of such persons.
i) To educate public opinion to the view that the maintenance
of disabled EX-Servicesmen and Ex-central Police Personnel and women and their
welfare and that families is a National Duty.
j) To educate to obtain public support and recognition for
the principle that EX-Servicesmen and Ex-central Police Personnel and women
should receive fair treatment in all matters relating to the finding or
provisioning of employment.
k) To assist Government authorizes in recruitment and other
matters in the event of those on field services, and to assist serving
personnel on those on field services, and to assist serving personnel on their
rerun to civil life.
l) To foster the spirit of self-sacrifice, good-will
co-operation and comradeship of all EX-Servicesmen and Ex-central Police
Personnel and women, irrespective of erstwhile rank, race, nationality, castor
and to provide for a policy of reciprocity between ex-servicemen and women of
country and other countries.
m) To support the United Nations Organization and all other
policies which serve the cause of world peace base on justice, freedom,
secularism and democracy and to support the country in the time of National
Emergency in every possible way.
n) To combine and / or affiliate or co-operate with, take
over, amalgamate with or absorb any other institution/ organization or Association
having objects similar to those of the Association.
o) The income and property of the Association shall be
applied solely towards the promotion of the Aims Objects of the Association.
Name address of the
persons who have subscribed their signatures to the memorandum of the
Association.
Subscribers to the Memorandum of Association
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No.
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Name
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Designation
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Signature
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President
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2
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Vice President
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3
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Secretary
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4
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Treasurer
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Director
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Director
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Director
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Director
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9
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Director
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Director
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Director
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Director
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Director
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Director
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Director
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Place: .
Date: -06-2013
President
EX-Services
and Ex-central Police Personnel Association,
“EX-Services and Ex-central Police Personnel
Association”
At:.................
Memorandum of Rules and
Regulation of the Association.
1) Name
of the Association : “EX-Servicesmen and Ex-central Police Personnel”
2) Head
Quarter
: The Head Quarter of the Association shall be in...........
3)
Counting
Year
: The official year of the Association for the purpose of
accounts
will be commence from 1st April
31st March of succeeding year.
31st March of succeeding year.
4) Membership
:
a)
Members: Who pay annual
subscription Rs. 100/-
b)
Co-opted members : The managing committee may nominate
members who in it opinion are helpful and useful in furtherance of the cause of
the Association to serve on the Managing Committee and such members shall be
called co-opted members and they are not obliged to pay any subscription fee
etc.,
5)
Eligibility:
The membership of the Association will be open to EX-Servicesmen and Ex-central Police Personnel and their dependents who has completed 18
years of age and who is not unsound mind, irrespective of Caste, Religion or
Creed, Race or Sex are eligible to be member of the Association provided that
they are admitted as members of the Association on their application in writing.
Admission of any person as members shall be within the discretion of the
Governing Body of the Association. In case of refusal to enroll a person as
member in spite of eligibility such person must be given an endorsement in
writing upon which he may prefer an appeal within 60 days to the Registrar of
societies of the District whose decision shall be final.
6)
Resignation from Membership:
Any member desirous of resigning from the Institution shall give notice writing
to this effect at least once week before the does of the official quarter and
shall pay all arrears of subscription. The resignation shall operate from
commencement of the next quarter.
7)
Expulsion:
`a)
A member accused or suspected of misconduct or conduct subversive of the
objects of the Institution or detrimental to its interests or repute shall be
given by the Managing Committee an opportunity to explain his conduct and if
after an enquiry by the Managing Committee he is found guilty, then upon a resolution
being so passed by the General Body, he shall be removed from the membership
Register.
b)
A member may be expelled from the Association for non paying of the membership
fees, fines or any arrears and any fees, fines, donations paid by him are
nonrefundable for his expulsion or resignation.
8)
The Governing Body of the Association:
a) The
Management of the Association shall vest in the Governing Body consisting of
Fifteen (14) members elected once in Three (3) years in the annual general body
meeting.
b)
The members shall elect a President, a Vice-President, a Secretary and a
Treasurer and remaining directors.
c)
The Governing Body shall meet at least once in three month to manage the
affairs of the Association. The meeting shall be called with a prior notice, in
writing of seven days. The Secretary in consultation with the President shall
conveyance the meeting and prepares the agenda. The quorum for the meeting
shall be Five. If there no quorum, the meeting may be adjourned by on hour or
to some other date. When the meeting is adjourned for want of quorum, the
adjourned meeting need not have quorum. All subjects shall be decided by
majority vote of members. In case of equal number of votes on any subject the
President shall have a costing vote.
9)
Powers and Function of the Governing Body:
a)
The entire management of the
Association shall vest in the Governing Body.
b)
The Governing Body shall be entitled to receive all kinds of gifts and
donations for the Association and such property shall become the property of
the Association. The Council shall be entitled to acquire any property out of
its funds for the Association, as well receive property as donation or gift to
the Association from any person.
c)
The Governing Body shall appoint employees as may be required for the purpose
and shall also be the Disciplinary authority for such staff and auditor.
d)
The Governing Body shall be the authority to deal with all matters touching the
staff members and their service conditions and adoption of new members.
e)
The Governing Body shall be the authority to take cognizance of any misconduct
or indiscipline or of the activities detrimental to the interest of the
Association and its institutions on the part of the members of the Association
and to take suitable steps and action including suspension and removal of such
member or members subject to ratification by the General Body.
f)
The Governing Body shall meet at least once in three months and at such
intervals as may be necessary.
g)
It shall not be permissible for the Governing Body to amend or alter the
objects of the Association or to amalgamate or transfer the Association and its
property or to create a trust to hand over or to entrust property of the
Association and its institutions except under a resolution of the General Body
of the Association.
h)
The Governing Body shall be the Supreme Authority and shall be vested with all
powers.
10)
General Meeting:
The Annual General Meeting of the
Association shall be held within 3 Months of the official year of the
Association.
The following business will be transacted at such General Meetings :
a) Adoption of minutes of the
proceedings of the previous meeting.
b) Adoption of the Report of the
Management for the preceding year.
c) Consideration and adoption of the
Statement of the audited accounts for the preceding years.
d) The election of the President,
Vice-president, Secretary, Treasurer Members of the Governing Body and Hon.
Auditor, if due as per rules 22 and 51.
e) Any other business specified in the
agenda of the Meeting of which notice has been received from any members not
later than 7 days before the date of the Meeting.
11)
Advisory Committee:
The Governing Body shall be empowered to constitute an advisory committee
consisting of learned persons capable of guiding the Body to develop all
faculties of Education it has started by nominating such persons for the
committee. The Governing Body shall also be entitled to incur necessary
expenditure on such committee.
12)
Powers and functions of the Office bearers:
a)
President:
The president shall preside over all the meeting of the Governing Body and the
Annual General Body meeting. Whenever a meeting is to be convened the Secretary
shall consult the president as to the date and agenda and other matters related
thereto.
b)
Vice President: The Vice-President
shall preside over all meeting in the absence of the president and shall also
discharge duties of the president during his absence.
c)
Secretary:
i)
The Secretary is the Executive head of the Association. He shall convene
meetings of the Governing Body and the General body. He shall maintain all
records and record the minutes of all meetings.
ii)
The secretary shall be in charge of all the institutions of the Association and
shall exercise control over the Management and administration of such
institutions. In other words he will be the chief Executive, responsible for
the smooth administration of all the institutions run by the Association.
iii)
The secretary shall be the sole custodian of all the records and properties of
the Association movable and immovable.
iv)
The secretary shall have
powers to sanction all bills of expenditure authorized and approved by the
governing council and shall have control over the finance of the Association.
He shall also be the counter signing authority and shall be entitled and
empowered to sign all cheques, Bills etc., including the salary bills of the
staff.
v)
The Secretary shall be
responsible for the preparation of all kinds of statements and accounts
required to be sent to the education Authorities and other Authorities besides
being empowered to send necessary proposals to the Department of Education and
make necessary correspondence on behalf of the Association. He shall also be
responsible to get the accounts of the Association audited every year
regularly.
vi)
The Secretary shall
prepare Budget for the seceding year and take approvals of the General Body in
its Annual Meeting. He shall also place the Annual Report an Audited Report
before the General Body for its approval.
vii)
The Secretary is
authorized to correspond with the Registrar of Societies and all others in
respect of the affairs of the Association.
d)
Bank Account: The president, Secretary and Treasurer shall jointly operate the Bank
Accounts of the Association. It may be jointly by president or Secretary and
Treasurer.
13)
Finance and Funds:
The
Association’s funds are constituted in the following manner. :
a)
Membership fee and
Admission Fee and fine.
b)
Donations from
Individuals.
c)
Donation, Aid and grants
from statutory organizations, Institutions and Statutory Bodies, State
Government, Central Government and any other source from through which the
Governing Body may decide to receive.
d)
Loans / Assistance or
Grants as permissible by law.
e)
All money shall be in the
name of the Association and the secretary shall operate the same.
14)
Amendment:
Any amendment or alterations either to the Memorandum of Rules and Regulations
of the Association shall be made in accordance with the provisions of the
Karnataka Societies Registration Act, 1960.
15)
Suit:
The Association may sue and be sued. The Secretary shall be entitled and
empowered to file suits on behalf of the Association and to defend the
Association in any action against it.
16) All that is not herein specially provided
for the including the dissolution or amalgamation and other matters the
provisions contained in the Karnataka Societies Registration Act, 1960, Shall
be applicable.
Name and
Address of the persons who have subscribed their signature to the Rules and
Regulations of the Association.
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Place :
..
President
Date
: .
EX-Services and Ex-central Police Personnel Association,
At: ..........................
At: ..........................
“EX-Services and Ex-central Police Personnel
Association”
At:..................
.
Governing Body
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Place :
.
President
Date
:
EX-Services and Ex-central Police Personnel Association,
At:
At:
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